Email I sent to Mark:

Hi Mark,

Ann and I met with Breanna and Peter from our grants office to get more clarification on what we can do grant wise going forward.

I am getting the pieces they need to make the changes for the PI (I still need to make a synergistic activity doc).

They laid out 2 possible paths going forward.

1. They rework the funds so that money that was originally designated for my salary would be "applied" to instances where I actually was paid via state funds over these past few years. This makes the accounting clean and in order. They would charge the grant, invoice Brown, grab the F&A and then after that it is a mystery to what actually happens to the money.

2. We go to Brown and you go to NSF and seek options. They felt this was risky, would have repercussions, possible fines and open everyone up for a possible audit.

They are worried about NSF being unhappy and therefore like plan #1 where they back charge.

I wish I could explain their concerns better. We invited the 3 of them to our meeting today but all were not available this afternoon.

Rob

I'll create new tasks based on yesterday and todays conversations!

The re-budgeting process has commenced and is proceeding. Task closed?

Great info. We can start working on such agreement via tomorrow's conversation with Mark and Alex.

I'll get budget info from Kim so it is the latest. I recall what you shared with me which is enough for now. So don't burden yourself to find!

Other potentially useful info:

• If the accounts in our system are to continue past Feb 27, GCA would need a "No Cost Extension" agreement of some type between Brown/NFS and UNC Charlotte to be set up, or in the works.
• If it's already "in the works" stage but not fully realized, then Charlotte can create an "Assumption of Risk" which lets you continue to charge things to the grant accounts. The spending limit is however much is remaining in the grant accounts.

F&A cost return:

• 5% of the F&A charged to a grant gets deposited into the PI's "PIFA" account.
• Probably PIFA means: "Principal Investigator Facilities and Administration" (not sure)
• We need to let Kim know that we'd like the 5% F&A from this grant to be applied to your PIFA account instead of mine since you're now the acting PI (thank you!)
• We also need to ask her to share the budgets with you. I will try to find the last one she sent me and share it with you now. She shares them as Google Spreadsheets.